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Presentation Guidelines (opens in a new tab)
Download Presentation Template (opens in a new tab)

DEADLINES

Please log into the speaker dashboard to complete these next steps.

Update Speaker Profile with most current headshot & short bio (log in here): Immediately*

Deadline by which you should hear from your session chair or moderator to introduce themselves and answer questions: December 8, 2025, if not earlier

FINAL Presentation due (one file max, upload to speaker portal): January 12, 2026

GUIDELINES

For 45-minute sessions, there should be no more than 2 speakers.

For 60-minute panels, there should be 1 panel moderator and up to 4 panelists.

Any speaker changes must be reported to the Conference Team immediately to update the conference program.

If you have any questions, please contact our Conference Team, PGIConference@clarionevents.com

FAQS

You can log into your Speaker Dashboard to see the dates/times of your associated sessions. The conference program will be live early-October, including room numbers. 

Sessions are located on the Second Level of the Henry B. Gonzalez Convention Center in San Antonio, TX. Zones will be in 4 zone theatres on the exhibit floor.

Conference sessions can be 45-min presentations, or 60-min panels. Zones sessions are 45 minutes. For 45-minute presentations, please plan for 30-35 minutes including Q&A. If you are in a panel session the amount of introductory time you have will be determined by your panel moderator. Please consult with them.  

You can find your session information once logged into your Speaker Dashboard or view all other sessions under our website tab, Program by early-October. 

Speakers should be in the room where they are scheduled to speak at least 5 minutes before to set-up their computer and presentation BEFORE the session starts. There will be an AV tech on hand to assist and a committee chair to introduce you.

Speakers should bring their presentation on a USB OR their computer. Show management will not be able to provide access to any previously loaded presentations.  If your utility does not allow for use of a USB, please bring your personal computer to access your presentation.

Speakers should bring their presentation on a USB OR their computer. Show management will not be able to provide access to any previously loaded presentations. If your utility does not allow for use of a USB, please bring your personal computer to access your presentation.

This is entirely up to your session chair, but we recommend meeting with them the morning of your session in the Speaker Ready Room 221D, if possible. Please confirm when they will contact you in the 30 days before the conference, if not earlier.

Screen, projector, podium microphone, laser pointer, and a laptop computer. Plan to prepare your presentation in 16:9 format (HD). 

Use a USB or your computer to access your presentation. Any presentations uploaded prior to the conference will ONLY be used for conference proceedings.

This is entirely up to the presenter(s). Handouts can be uploaded prior to the show to be accessed digitally by attendees during or after the conference. You may bring paper copies to your session, if preferred.

All primary speakers, panelists, and panel moderators will receive a link in their Speaker Dashboard to register for their speaker pass. Speakers with complimentary badges, session chairs, and committee members can collect their badges on-site at registration starting Monday, January 19th.

Your registration will cover entrance to POWERGEN exhibit floors, conference sessions, coffee breaks Tuesday through Thursday, keynotes, access to the conference online presentations and networking receptions. 

Yes. You'll find stations to review your presentation and make changes, if necessary.  Staff will be available to assist you with any presentation or session questions. Our Speaker Ready Room for POWERGEN speakers will be in Room 221D on the first floor of the Henry B. Gonzalez Convention Center in San Antonio, Texas.

Internet will only be available in the common areas, lobbies, and Speaker Ready Room. There will NOT be internet in the conference rooms or exhibit hall. If you need to download your presentation, or check email, please use the Speaker Ready Room.  

Generally, speakers present in the order in which they are listed in the mobile app, website and show guide.  If there appears to be a discrepancy in the order, we will defer to the order on the website and mobile app unless your moderator instructs you otherwise.

Yes. The template and presentation guidelines can be downloaded at the top of our Speakers Hub page.

We request you use this template for your opening and closing slides. Remember, vendor company logos are acceptable only on the opening and closing slides.  Utility logos are permissible on all slides.

Your information will be given to the chair of your session about 30 days after your initial session status update. They will be asked to contact you by Monday, December 8th, if not earlier.